Dallas, TX (preferred) · Competitive base + meaningful upside · Reports to CEO
You'll own Vella OS — the AI-native operating system. Agent workflows, databases, onboarding systems, decision-logging protocols. Without this role, the OS stagnates. With it, every new hire compounds. This application takes 15–20 minutes. Written responses matter more than your resume.
Paste a link to your resume (Google Drive, Dropbox, or personal site). Make sure sharing is set to 'Anyone with the link.'
Base salary range you're targeting (competitive base + bonus/equity)
Earliest start date or notice period.
Your 2–3 biggest wins building or improving internal systems, operating infrastructure, or company-wide processes. Include metrics. What was broken or missing, what did you build, and what was the measurable result? (e.g. 'Built an AI-powered onboarding system that reduced new hire time-to-productivity from 3 weeks to 5 days'). Aim for 150–300 words.
Describe 1–2 internal systems you personally designed and implemented — operating systems, onboarding programs, agent workflows, knowledge bases, internal tooling, decision-logging frameworks, strategic cadences. Explain what it was, why you built it, how it worked, and the impact. Aim for 150–300 words.
How do you use AI today? Be specific — what tools, what workflows, what results? We're not looking for 'I use ChatGPT.' We're looking for 'I built an agent workflow that auto-generates weekly team briefings from Notion, Slack, and Linear data — saves 3 hours/week and the team actually reads them now.' This role owns the AI operating system. Show us you're ready.
SCENARIO: You just started as Chief of Staff at Vella. The company runs on Vella OS — an AI-native operating system built in Notion with agent workflows, databases, decision-logging protocols, and onboarding systems. The OS is already built and running, but it needs an owner. In your first 3 days, you need to assess the current state of the system and identify the highest-leverage improvements. Walk us through your exact approach: How do you audit the OS? What do you look at first? How do you evaluate what's working vs. what's stale? How do you decide what to fix first? How would you approach building onboarding for the next 5 hires? Aim for 300–500 words. Take your time — this matters.
Anything else — portfolio links, relevant context, why Vella. Optional.
